Organization
iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.
Background
Sous la supervision directe du Project Lead, l’officier Administrateur (trice) –Logisticien aidera le bureau iMMAP Goma à s’acquitter des tâches administratives-logistiques et légales quotidiennes, y compris la gestion générale du bureau.
Description of Duties
Administration:
- Support in secretary duties and Collect meeting minutes between iMMAP and partners.
- Follow up of the registration process
- Management of travel arrangement for iMMAP employees.
- Draft administrative document for validation by PL (MOU, letter of invitation…)
- Any other clerical task as expected by supervisor etc.
- Act as liaison with potential partners and authorities
Logistic
- Follow up of the procurement plan
- Direct Purchase of the necessary equipment for the adequate functioning of the office when possible and necessary
- Coordinate with iMMAP hosting partner for procurement issue when necessary
- Elaboration and Follow up of the procurement files according to procedure
- Management office supplies/equipment’s
- Asset follow up according to immap logistic procedures.
- Any other logistic tasks as expected by supervisor etc.
Program support
- Organise calendar and provide reminders on vital collaborative meeting between iMMAP and sectors/agencies/working groups.
- Elaborate meeting minutes when necessary
- The Admin/Log officer will be directly supervised by the project lead
Requirements
- Education
- Diplôme Universitaire en gestion, ou en logistique ou dans un domaine connexe ;
- Experience
- Expérience deux années dans la passation de marché et/ou de la logistique dans une organisation internationale ;
- Soft skills
- Connaissance pratique des procédures logistiques et pratiques de passation de marché est un atout ;
- Bonnes capacités organisationnelles et de planification;
- Capacité à entretenir des relations professionnelles efficaces à tous les niveaux ;
- Grandes capacités d’organisation, de négociation et de travail en équipe ;
- Excellente maîtrise verbale et écrite du français exigée, y compris du vocabulaire des affaires ; maîtrise de l’anglais souhaitable ;
- Niveau prouvé dintégrité et de bonne réputation dans le processus dachat des biens et des services avec les vendeurs ;
- Communication efficace ;
- Capacité de résolution de problèmes ;
- Approche orientée vers le résultat.
- Programmes
- **Bonnes connaissance de l’outil informatique exigée (Excel, Word, power point,…)
Guiding Principles
Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.
iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.
iMMAP is an Equal Opportunity Employer regardless of background.
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